Apprentice Facilities Officer

Delta Academies Trust - Spawd Bone Lane

£185.00

Monday-Friday 9am-5.30pm

15 months

Advanced

12/10/2020

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Closing date: 05/10/2020

Job Description:

Purpose of the job: 
Under supervision and direction, support the ‘Core Facilities Team’ through the provision of financial information. Ensuring the Trust’s financial management is robust, and procedures are adhered to.  Paid in accordance with the national apprenticeship rates. 

Facilities Officers are responsible for the security, maintenance and services of work facilities to ensure that they meet the needs of the organisation and its employees.

Duties & responsibilities:
Under supervision and direction:

  • Support academies with the appointment of contractors, population of Every and managing contractors on site (H&S documents, method statements, DBS checks, etc.)
  • Maintain manual and computerised records/management information system including Evolve and Every

To undertake administrative duties including:  

  • preparing routine correspondence and standard forms
  • managing meeting rooms and dealing with hospitality and signing-in of visitors
  • preparation of course materials, certificates, handbook, etc.
  • Maintain manual and electronic records of Delta academy contact details specifically relating to facilities/site management
  • Maintain manual and electronic records of Delta staff who have undertaken facilities/site management training
  • Maintain manual and electronic records of Delta academy contact details specifically relating to off-site visits/EVC/Principal
  • Maintain manual and electronic records of Delta staff who have undertaken EVC / Visit Leader training
  • Maintain manual and electronic records of Delta academy contact details specifically relating to health and safety co-ordination
  • Maintain manual and electronic records of Delta staff who have undertaken health and safety training
  • Produce ID badges for Core team and Academy staff
  • Be aware of, and comply with, policies and procedures relating to inclusion, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • Undertake reception duties as required, including answering routine telephone and face to face enquiries and the signing in of visitors
  • Undertake typing word processing and other IT based tasks
  • Provide routine clerical support e.g. photocopying, filing, faxing, emailing, and completing routine forms
  • Provide an excellent customer service to colleagues and visitors to the Delta head office
  • Ordering and monitoring stock supplies
  • Be aware of and support equal opportunities policies
  • Contribute to the overall ethos/work/aims of Delta
  • Attend and participate in relevant meetings as required
  • Take notes at meetings as required
  • Participate in training and other learning activities and performance development as required
  • Support induction and training of new staff as required by the Facilities Officer /Finance Director
  • To undertake any other duties as required that are commensurate with the job evaluation outcome for this post

General:

  • You will be expected to participate in training and other learning activities and performance development as required
  • You will be expected to ensure strict confidentiality in all areas of work

Skills and Requirements:

Desired Skills

  • Knowledge of computer packages 
  • Communication

Required Qualifications

  • GCSE Grades C/4 or above in Maths/English or equivalents

Future Prospects

Joining the Facilities Team as an Assistant Facilities Officer.

Training to be delivered

The induction will be given along with on the job training, in addition to the training provided as part of the apprenticeship. 

  • Facilities Management Supervisor Apprenticeship 
  • Maths & English

About the Employer:

Employer name

DELTA ACADEMIES TRUST

Employer description

Delta Academies Trust are one of the largest multi academy trusts in the North of England with a passion and drive to improve the education experience for all pupils and students regardless of where they live.

Address

Education House
Spawd Bone Lane
WF11 0EP

Employer location


Apply Now

Closing date: 05/10/2020